Managing Your Calendar

This guide explains how to use the Xolapp calendar to view and navigate appointments. It covers day, week, and month views, color coding, and business hours. It is for anyone who uses the appointments calendar.

Your calendar is your central hub for viewing and managing all appointments. Navigate efficiently, visualize your schedule, and stay organized with multiple view options.

Calendar Views

Choose the view that works best for your needs. Switch between views easily using the view selector.

Day View

See appointments for a specific day with detailed time slots.

Best for: Daily planning and detailed scheduling

Week View

View a week at a glance with all appointments visible.

Best for: Weekly planning and overview

Month View

See the entire month with appointment indicators.

Best for: Long-term planning and availability overview

Navigating the Calendar

Efficiently move through your calendar and quickly access the dates you need.

Arrow Navigation

Use left/right arrow buttons to move between days, weeks, or months depending on your current view

Today Button

Click "Today" to instantly jump to the current date from any view

Date Selection

Click on any date in the calendar to create a new appointment for that day

View Switching

Switch between Day, Week, and Month views using the view selector buttons

Color Coding

Appointments are color-coded to help you quickly identify different types and statuses at a glance.

By Service Type

Different services may have different colors to distinguish them visually on the calendar

By Staff Member

If you have multiple staff, each team member's appointments may be color-coded for easy identification

By Status

Confirmed appointments

Pending appointments

Cancelled appointments

Availability & Operating Hours

Location: Settings → Business

Control when appointments can be scheduled by setting your operating hours. This ensures clients can only book during your available times.

What you can configure:

• Weekly Schedule: Set hours for each day of the week (Sunday through Saturday)
• Break Times: Add lunch breaks or closure periods during the day
• Closure Dates: Block specific dates (holidays, special events) when you're closed
• Timezone: Set your business timezone for accurate scheduling

💡 Tip: Operating hours apply to all public bookings. If you have staff with different schedules, you can set individual staff availability in the Team section.

Frequently asked questions

How do I switch between day, week, and month view?

Use the view selector on the Appointments page (usually near the top of the calendar). Choose Day, Week, or Month to change how appointments are displayed.

How do I jump to today?

Click the Today button on the calendar to go to the current date from any view. Use the left/right arrows to move between days, weeks, or months.

What do the appointment colors mean?

Appointments can be color-coded by service type, staff member, or status (e.g. confirmed, pending, cancelled). This helps you see at a glance who has what and which status an appointment has.

Where do I set business hours and closures?

Go to Settings → Business. Set your weekly schedule, break times, closure dates, and timezone. This controls when clients can book. Staff-specific availability is set in the Team section.